Managing employee device handovers and retrievals is a critical part of IT asset management in modern organizations. Whether onboarding new employees or offboarding exiting staff, ensuring a smooth, secure, and traceable device handover process helps protect company data, maintain hardware accountability, and improve operational efficiency. To streamline this task, businesses are increasingly turning to purpose-built software solutions. In this article, we explore the best tools to manage employee device handovers and how they can simplify the entire lifecycle of device issuance and recovery.

Why You Need a Device Handover Management Tool

Manual methods—like spreadsheets or email trails—are error-prone and inefficient. A dedicated tool for device handover ensures:

• Accountability: Devices are assigned, tracked, and signed off properly.
• Security: Ensures sensitive data is wiped and access revoked on retrieval.
• Compliance: Maintains auditable records to meet internal and legal requirements.
• Efficiency: Saves time for HR, IT, and administrative teams.

These benefits make the case for adopting one of the best tools to manage employee device handovers.

1. Asset Panda

Overview: Asset Panda is a powerful asset management software known for its flexibility and customizability.

Key Features:

• Device assignment and tracking
• Custom workflows for onboarding/offboarding
• Electronic signature capture
• Mobile app for remote management

Why It Helps: Asset Panda provides end-to-end visibility into asset lifecycle, making it easier to manage handovers even for remote employees. Its audit and reporting capabilities also make it ideal for compliance-driven environments.

1. ManageEngine AssetExplorer

Overview: AssetExplorer by ManageEngine offers a complete IT asset management (ITAM) solution with robust automation features.

Key Features:

• Discovery of hardware and software assets